"It's literally an assembly line!" - Jake from VectorThree

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Customer
VectorThree

Project overview

This case study explores how VectorThree, a leading Roblox marketing agency, transformed their content management with ZeusOS, enhancing the organization and tracking of their vast content production.

Year
May 2023
About the Company
VectorThree is at the forefront of expanding reach and revenue for companies on Roblox, harnessing the power of TikTok. They specialize in delivering a wealth of content for their clients. However, managing the large volume of content production posed a challenge. For this, they turned to Zeus for a unique solution – a customized Content Management System.
Problem/Challenge

Problem/Challenge

Jake Sullivan, the founder of VectorThree, and his team were grappling with the tracking and management of their agency's extensive content production across various clients. Their previous tool, a template on Notion, did not offer the necessary level of efficiency and clarity they needed.

Solution

Zeus was brought into the picture to address these concerns. Working closely with VectorThree, Zeus created a bespoke Content Management System – a project management solution uniquely tailored to VectorThree's needs. The new system integrated seamlessly with existing platforms, including Slack and Airtable, ensuring a smooth transition.

Project results

After the implementation of the ZeusOS-powered Content Management System, VectorThree saw significant improvements:

  • Enhanced workflow: The new system improved task clarity, enabling editors to better manage their content pieces.
  • Improved Communication: The integration with Slack facilitated efficient internal discussions and swift tracking of content statuses.
  • Streamlined Client Onboarding: The introduction of the system led to a smoother client onboarding process, which impressed new clients with its professionalism and efficiency.
  • Increased capacity: VectorThree has taken on an influx of new clients that previously they would not have been able to handle.
  • Acquisition offer: VectorThree has been approached about an acquisition 3x within a year of working together.
  • https://www.loom.com/share/fb9e103f48fd470c8af4a59b5243b54d?sid=28a8f058-f082-4c2d-87af-53ecd4631e3e
"It's literally an assembly line!" - Jake from VectorThree

Conclusion

Zeus's personalized approach to project management solutions with ZeusOS proved instrumental in tackling VectorThree's content management challenges. Their operational efficiency received a significant boost, and client onboarding became a smoother, more impressive process.

"It's literally an assembly line!" - Jake from VectorThree

Quote

"Working with Jordan and the Zeus team was an incredible experience... They customized the system to really feel like it was mine... As a company, we've seen our workflow improve a lot... the slack integration that Jordan's team gave us has made everything a whole lot smoother. We've brought in a lot more clients recently. And the onboarding form has been super easy for that management." - Jake Sullivan, Founder, VectorThree

What our customers say.

Max Sturtevant
Founder of an email marketing agency

"Do it. Revenue aside, the mental clarity is worth the investment."

Cam Meunier
Founder of a video agency

"THIS IS AWESOME. Incredible system."

Presley Milton
Founder of a video agency

A system that I can just plug people into whenever I bring on people
"This has been a game changer. It's completely changed the way my business is run Just being able to do things at the click of a button is just so helpful. Every day, I go in and I start assigning videos and then I see the editors and designers get tagged (automatically). Like, dude, I don't know what I would do without this. It's really changed the way I run my business. And being the operator, having a system that I can just plug people into whenever I bring on people, it's fantastic. So again, just infinitely grateful for what you guys have been able to do for us. It's something  I think about every day. So, yeah, I just wanna let you know that you have made a big impact and the hard work you guys put in does not go unnoticed.

Emiel Dingemans
Founder of an email marketing agency

"For us the PMS has been a game-changer and it definitely made project management easier and more streamlined. It's been very busy in the past few weeks, with quite a few new clients, a new client coming up next week, and a ton more in the pipeline."

Collin
Founder of a marketing agency

"ZeusOS automated almost all of our business operations and made our team at least 5 times more efficient."

Collin's agency went from $23,000 per month before Zeus to $120,000 per month nine months after Zeus.

Matt Byers
Founder of a marketing agency

Helped Us Build Scalable Systems to Grow
"As someone already well-versed in Airtable, hiring Zeus Systems to further streamline our operations was a decision I'll never regret. The Zeus team doesn't just bring technical expertise to the table, they bring actionable strategy that's tailored to our business goals. Their insights have not only optimized our Airtable setups, but propelled our operational efficiency to a new level. I'd highly recommend them if you're looking for guidance building scalable systems in Airtable."

Anthony Marsilio
Founder of an Amazon agency

Amazing team, amazing product!
"Working with Zeus was amazing. Jordan and his team built the entire operating system of our business. We didn't have any sort of flow to the business and what Zeus created is literally how we service work A-Z now."

Sarah
Founder of a web agency

"If you sign 30 new clients this week, will you be able to handle all the work and keep everything in order? If not, you might need to buy the Zeus systems to help you. It's like buying something that helps stop fires from happening in your business, and you'd be wise to invest in something like that."

Sarah's agency went from $8,500 per month before Zeus to $31,000 per month nine months after Zeus.

Leo Moore
Founder of a copywriting agency

"Dont be a dumbass, fix your product."

[Redacted]
Founder of a video agency

"The Zeus team helped us keep track of important information for our company. They also helped us create a system for managing projects that's easy to use and can grow with us. We wouldn't be able to grow our business without their help"

[Redacted] sold his agency within a year of implementation.

Jake Sullivan
Founder of a video agency

Felt like a partner, not a client
"Working with Jordan and the Zeus team was an incredible experience... They customized the system to really feel like it was mine... As a company, we've seen our workflow improve a lot... the slack integration that Jordan's team gave us has made everything a whole lot smoother. We've brought in a lot more clients recently. And the onboarding form has been super easy for that management."

Dylan Rich AKA The SDR Whisperer
Founder of a sales staffing agency

One of the best investments we've made in 2023.
"Completely streamlined the largest constraint inside our fulfillment. We're able to take on more clients and they're able to have a better experience with us."

Dylan's company, Automated Revenue, achieved a 7-figure run rate while running on Zeus Systems. Zeus helped raise them from roughly $600K ARR to $1,000,000 ARR

Kyler Nixon
Founder of a marketing agency

"It was a fast and efficient process that didn't leave us waiting months to get the system in place. The training was really helpful for such a robust system, and we really appreciated the little personalizations that were implemented for our specific company."

Matthew Johnson
Founder of a lead gen agency
My first and forever operations system
"Prior to working with Zeus, I had 0 systems in place. No CRM, no Project Management System - NOTHING. They not only helped me create one from scratch. But they also included training videos for each and every one and helped my executive assistant and Client Success Managers by engaging them in 1-1 calls. I can’t thank them enough for what they’ve done and I continue to work with them to this day. I highly recommend them to anyone looking to take their operations to the next level."
Dylan Hendrickson
Founder of an accounting firm
Knocked it out of the park

"They freaking knocked it out of the park... the turnaround time was extremely quick... they've been nothing but a pleasure to work with so far. I very, very highly recommend you work with them."
AJ Bird
Founder of a lead gen agency
Amazing team, Amazing work

"Can’t recommend them enough."
Ken Volk
Founder of a lead gen agency
Amazing team, Amazing work

"Zeus is the real deal. Before meeting Jordan, we had adequate systems in place. Now, our operations are absolutely humming. We've migrated virtually all of our entire company's workflows to Airtable - all systems talk to each other seamlessly - but perhaps most importantly, our team loves it. My life is exponentially easier, and my employees couldn't be happier. We're producing the same quality deliverables, but in half the time in most cases, sometimes even 10x faster. Morale is up, and our processes are operating at peak efficiency. So-called "operations" gurus are a dime a dozen, and almost all of them lean into "rah-rah, we'll 'coach' you" engagement models. Jordan's team actually implements - not just templated build-outs, but truly custom, bespoke stuff, exactly what your agency needs - and they're 1 percenters. Hire them."

Eliminate stress from your agency ops